April  2007  Meeting Minutes

 

 

 








 

 

 

 

 

 

 
Executive Board Meeting
St Catherine Laboure Nursing Home Jacksonville, Florida April 1, 2007

 Officers & Board Members :
Julie Locquiao, President
Lynn Caudilla, President-Elect – regrets
Velia Callao, Vice-President
Alicia Macabasco, Secretary – regrets
Daphne Viray, Secretary
Pauline Rapadas, Treasurer
Germina (Gemma) Rio, Treasurer
Carmen del Mundo, Auditor - regrets
Irma Ancheta - regrets
Lydia Bautista - regrets
Grace Bunyi – regrets
Romeo de Vera - regrets
 Cirila Floresca, Precy Fordan - regrets
Dolores Palompo, Edna Villanueva – regrets
Lolita Massengill, past president/advisor
Grace Shugrue, Nominating Committee Chair
Guests: Paz David, Elvira Demdam & Vickie Ermitano
Officers, board members and guest attended are recorded on sign-in sheet. NO quorum

1. Invocation – by Elvira Demdam

2. Minutes from previous meeting as posted at the website.
Addendum: Lolita Massengill with regrets.

3. A vigorous speech by Lolita M. reminding the officers and board members of the four legal documents that need to be renewed annually. These documents are the incorporation papers, 501 ©-3- IRS, Department of Agricultural Services for fund-raising and the certification of tax exemption. Julie L. assured the group that all papers have been renewed and updated.

4. Cirila F., board member and administrator of the Legacy of Care Health Clinic of the PNANEF raised a concern regarding insufficient working capital for their use. Ideas were expressed and countered. Resolution offered: A better cost structure and advanced planning to ensure that the “working capital” or the $800 petty cash is sufficient to cover the once-a- month maintenance and operating costs of the clinic. Submit a rationalization strategy in writing with description of clinic expenses, including Capital (equipments, scale, etc), Supplies, & Miscellaneous (toilet papers, coffee, plates & cups). The budget, actual expenses and variance need to be outlined and submitted. Other activities of the clinic such as fund-raising and health promotion activities with goals and budget proposal must be planned and presented in writing to the Executive Board for discussion. The Board will release funds immediately upon approval. FINAL CONSENSUS pending quorum.

5. Save the Dates • Annual whole day CE event April 27 – Transcultural Nursing on the First Coast and Negotiating the Pathways to Legal Nursing Documentation. Continuing education credit – 7.2 contact hours. University of Phoenix North Florida Jacksonville Campus. To register, call 264-0674. Registration starts at 8am. Members encouraged renewing membership to get the discounted price. Non-members $35. Sponsors: Shaine Canlas, Forex with $200 each. Actively seeking other sponsors. • May 5 – Nurses Week Celebration at the Hyatt Regency from 6pm to Midnight. Nursing: A Profession, A Passion is this year's national theme. Donation $45. Planned (not confirmed) keynote speaker: Jan Lipsky, Nurse Executive and VP Human Resources @ SVMC, Flyers and tickets available for distribution, contact Daphne Viray and Vickie Ermitano. Each nurse member will be given an orchid corsage. • August 4 (tentative) – Family Picnic for PNANEF. To be coordinated by Alicia Macabasco. (Date per phone conversation with A. Macabasco) • September 8 – Hyatt Inaugural Ball. We need volunteers to solicit sponsors for the souvenir program. • Annual Fiesta in December/PNANEF Christmas Party – We are requesting the Auxillary and Careline Committee to spearhead this event.

6. Lolita M. announced that the Legacy of Care Clinic of PNANEF is planning to have another senior event on December 1st. Some concerns were raised. A very good point was that, as an organization, we need to orchestrate our activities. We also do not want members to feel overwhelmed with promoting too many activities especially during the holidays. We will place this proposal for discussion on the next Executive Meeting.

7. PNAA National Convention in California. $150 ad in souvenir program. Another convention by the PNA Southeast Regional, to be held in Atlanta. Cost of ad is $100. The group felt it is better to place an ad in the National convention souvenir program.

8. Great 100 Nurses celebration. Out of 375 nominees, 285 returned their application packet. Blind review started March 31st and winners will be announced on April 12. May 12th is the award ceremony.

9. Other issues: • Lolita M. and Cirila F. proposed to open a separate account for the clinic under PNA 501©3 with same EIN# for convenience and accessibility. Gemma reminded the group that the Board already disapproved having a separate account from the last Executive Meeting (see item #9, Executive Board Meeting, March 3, 2007). • Cirila presented receipts to the treasurers Gemma & Pauline. Check#1026 - $731.96 was given to replenish the clinic’s “petty cash.” Another check (#1025) was given to pay rental for the Cholestix machine. • Daphne announced that Vickie Ermitano will be new chairman for the Socials and Fundraising Committee. Sally Torres will co-chair. Members include Daphne Viray, Lina Manarang, Dolores Palompo, Caroline dela Cruz & Lota Rudio. The meeting adjourned @3:20pm. Next meeting is scheduled on May 26 @ 1830 at Dr Onofre del Campo’s office building (Legacy of Care Clinic site) @ 6665 Banbury Road, Jax, FL 32211. Potluck.