March  2007  Meeting Minutes

 

 

 








 

 

 

 

 

 

 

Executive Board Meeting
St Catherine Laboure Nursing Home Jacksonville, Florida March 3, 2007

Officers & Board Members : Julie Locquiao, President
Lynn Caudilla, President-Elect – regrets
Velia Callao, Vice-President
Alicia Macabasco, Secretary – regrets
Daphne Viray, Secretary
Pauline Rapadas, Treasurer
Germina (Gemma) Rio, Treasurer
Carmen del Mundo, Auditor
Irma Ancheta, Lydia Bautista Grace Bunyi – regrets
Romeo de Vera Cirila Floresca - regrets
Precy Fordan Dolores Palompo Edna Villanueva – regrets
Hyacinth (Yeyet) Carreon – guest Officers, board members and guest attended are recorded on sign-in sheet

Agenda:

1. Welcome by the President of the newly elected officers, board members and guest.

2. Invocation by Precy Fordan, Board Member.

3. Minutes of the past executive and membership meeting not available from A.Macabasco.
Summary of past meetings presented by Julie Locquiao. & Gemma Rio.

4. Issues for discussion
• Equipment and official letterhead – Features of printer to be acquired should include the following: user friendly, fast, fax and duplex capability. Julie found an HP model that is approximately $900. Yeyet offered ideas regarding the printer and our official letterhead with logo and names of officers & board members. The board assigned Yeyet to canvass the best deal available for both. Five hundred printed official receipts (EIN#s need to be handwritten) will be ready March 17 from Allen’s Printing as per Vel Callao.
• Concerns from members regarding (a) fund raising and allocation of funds; (b) confusion as to who is the current president, particularly from email messages with sender as “pnanef@bellsouth.net”; (c) existence of two websites for PNANEF (with the old one coming out first with search engines, e.g. Google). To help resolve these issues, financial reports, minutes of the meetings and activities will be posted in our official website “pnanef.com.” Printed newsletters will be reconsidered for members who are not able or not interested to access the website. To save on mailing costs, assigned members (e.g. CE Committee) in different hospitals may distribute newsletters. The board will formally ask Lolita Massengill, past president not to use pnanef@bellsouth.net as her personal email address. In addition, Lolita and Ruben Reyes need to delete the old website as discussed last January 6th. A link from our official website will be created if they would like to have a website for the Legacy of Care Health Clinic of PNANEF.
• PNA of America Conventions – Regional convention scheduled for May 17-19 at Atlanta, Georgia, while the National convention will be in Anaheim, Los Angeles in July 2007. Details can be obtained at the PNAA website, linked from pnanef.com website. Julie Locquiao plans to attend both meetings and she is encouraging other members too for CE and networking. Need to prepare a brag album or poster to highlight our chapter activities. Volunteers welcome. Gemma Rio and Irma Ancheta will be nominated for outstanding educator and researcher.

5. Financial Report – in excel format presented by treasurers Pauline & Gemma. She acknowledged Pauline & Velia painstaking efforts of manually keeping track of incoming and outgoing funds from 2004-2006. The final value matched with the bank statement’s report. Velia and Pauline expressed their “hard” lessons from being treasurers. They suggested that accompanying receipts and itemized list of donations received/expenses by the event chair prior to submission to treasurers would be helpful. Everyone concurred that such policy is necessary.

6. Continuing Education – There will be two whole day CE opportunities for our members. First, CE program on Transcultural Nursing (4hrs) and Legal Documentation (2hrs) will be on April 27, Friday. A proposal by the AKH, Inc. (Advancing Knowledge in Healthcare) presented and approved by the board. AKH Inc. will do the following:
(a) select the faculty upon approval of PNA;
(b) work with faculty members to develop the curriculum;
(c) market the program with PNANEF and FNA District 2;
(d) manage the registration, catering, setup and breakdown of venue. PNANEF will be responsible for acquiring commercial support, continuing education accreditation, and provision of laptap, projector, microphone for use on the day of the program. Gemma, who is also FNA District 2 Director of Education will present the proposal to FNA Executive Board to solicit their support to capture a bigger audience of nurses. Secondly, Care for the Elderly, offered by FNA Gerontological Nurse Practitioner Council and supported by Baptist Hosp will be on Saturday, April 28 at Baptist Downtown. Non-Baptist employees will be asked to pay $20. Early registration necessary through Lolita Massengill (565-1641) due to limited space.


 

7. PNANEF’s activities (Sept’06 to present) revisited including the following a) Sept 9 – 2nd Induction Ball. Ticket sales/ads $24275.00, Hyatt $13882.14, operating expenses ($6147.68); net of ($4602.64). PNAA past president and national speaker Mila Velasquez was our guest speaker. b) Oct 14 – Golf Tournament @ Bent Creek Golf Course. 119 golfers participated; funds collected allocated for educational offerings. c) General Membership meeting, October @ Rusty’s d) November 18 – Executive Board Meeting @ Southside Library e) December 2 – Fiesta in December @ Rooney Hall, Orange Park. Donations received $1315.00, expenses accounted $1463.47. At this time bounty baskets & gifts presented to new nurses from the Phils. and their families. Food, games & Christmas gifts enjoyed by PNA members and families. f) Executive Board Meeting @ Dr Almojera’s office at Orange Park g) January 6 – Executive Board meeting at SCLM h) January 20 – Health Fair at Christ Cares Alliance i) General Membership meeting, January 27 @ Baptist South. Presentation on Magnet Program, Clinical Laddering & rewards from different hospitals by CE committee and other members. According to Julie about 39 professional nurses (without families) attended the meeting, which is considered good turnout compared to previous meetings. j) February 10 – Barn Dance, proceeds to benefit the clinic.

8. Seniors Health Extravaganza – free health session & screening in diabetes for seniors and lecture by Dr Bunyi. Event scheduled on March 17, Saturday from 5 – 10 pm at Victory Lutheran Church, 4651 Kernan Blvd, Jacksonville, FL. Contact Lyn Caudilla 651-5505 for more info. Officers and board members signed up to help the event. Funds to benefit the clinic.

9. The Board did not approve the proposal from the clinic director and staff of Legacy of Care Clinic of PNANEF to have a separate bank account. They are also required to submit itemized financial reports once a month, with a 3 weeks deadline from each fund raising event. Written requests for funds (additional forms given to Dolly Palompo) from the treasury need to be submitted and discussed during the Executive Board meeting. In case of emergency, the clinic staff can use the petty cash ($800)and itemized expenses needed to replenish the fund.

10. Irma Ancheta presented the case of a UNF nursing student, Stacey Enriquez, who is needing travel/grant money to conduct a study on HIV/AIDs in Africa. Advised to complete an application for membership and submit an application to scholarship committee chair, Lilibeth Cuevas. Other sources for study grants are available for nurses and nursing students (e.g. Great 100, FNA and PNAA). 11. Ad-Hoc Committee Meeting will be called by Social Committee for Nurses Week celebration. The meeting adjourned @11:15 am. The next meeting is scheduled April 21, 2007 @ Deercreek Library. (Addendum: Carmen del Mundo to purchase coffee maker.